Required Broadway show cast donation

TWO 12-pack COKE products per play to be sold at intermission/used on Friday nights (Take Coke, Mello Yello, Sprite, Dasani H20, Hi-C to 9th grade office.)

Required Broadway show costume rental fee (for most shows)

To assist with costume rental fees, cast may find costume sponsors, which are businesses/people who will pay for all of part of the costume fee to support the student. These costume sponsors will be listed as such on the playbill in recognition of their support. Be sure you e-mail all costume sponsors to Mr. Dove to ensure they get listed on the playbill. It is possible for a business to be a costume sponsor and have a business ad in the playbill, but the business will have to pay in full for the business ad and for part/all of the costume. The cast member/parents will have to turn in the completed ad form as directed and notify Mr. Dove separately about the business being a costume sponsor.

Approximately $100

Concert Outfits

Boys (rent or buy standard black tuxedo plus white winged-tip shirt, black studs, black bowtie, black cummerbund, and black shoes)

• American Tuxedo 212 Main St Fort Mill, SC 29715 (803) 548-3900
• After Hours Formalwear Carolina Place Mall Pineville, NC 704-542-8808

Girls

• Must purchase and probably pay for some alterations
• In addition to being measured, try on sample tops/skirts to size
• Custom order which takes about 12 weeks
• Brand=Impression, top=style #1248, skirt=#1522, color=black
• Black (preferably flat) dress shoes 
• Outfits can be purchased at CBs in Lancaster, SC (phone 803-283-3391)

Volunteer Information

Volunteers are an essential ingredient of the choral department at FMHS. Without volunteers, the shows literally would not go on. Parents who volunteer to work at Broadway plays will receive free entrance the night they volunteer. Volunteering saves the ticket price per night. No parents will be allowed free entrance to the plays unless they volunteer the same night. (One exception is volunteers who monitor the dressing rooms will receive a free ticket for a separate night of duty-free attendance because dressing room volunteer duties take up the whole play.)

0. Two-three people each to collect cheesecake money and to distribute cheesecakes to students on the one day the cakes arrive (This is for chorus students, not the play cast.)
0. One online Broadway show ticket sales coordinator (coordinate overall list before each show and arrive one hour early)
   • Keep up with the list of people who buy online tickets for shows
   • You do not have to find other volunteers to sell tickets
0. Three Broadway show ticket co-chairpersons (arrive one hour early)
   • Sell tickets at door with assistants helping you.
   • Balance money and ticket numbers (Veteran volunteers will train you.)
   • Will miss approximately the first 10 minutes of the show 
0. Two concessions co-chairpersons (arrive early enough to set up concessions) 
   • Before the show, make sure there are enough COKE drinks iced down in coolers and food for intermission sales.
   • Set concessions out on table. You do not have to sell concessions or find volunteers to sell, although you might decide to oversee during intermission.
   • You can watch the whole show every night for free since your job will be finished by show time.
   • Make sure intermission sellers know to pack everything back up, so you can have it ready for the next show. 
   • Ensure there's a cooler of iced-down generic water available in the dressing room for students. 
0. Patron chairperson (arrive one hour early)
   • Must know how to use an e-mail distribution list (98% of job is e-mail)
   • Send e-mail to patrons 2-3 weeks before the show, discovering which night they want to use their patron tickets. You will not miss any of the show.
   • Provide up-to-date list to ticket chairs of which night each patron will attend
   • Place reserved seating patron covers at appropriate ends of rows each night
0. Flower chair (arrive 1 hour early to set up + take care of flowers after intermission)
   • Arrange with Harris Teeter (Crystal Tobin) 2-3 wks early for flowers to be ordered
   • Arrange/take care of flowers and have them ready to sell each night.
   • Only part of the show you’ll miss is however long it takes to pack up flowers after intermission.
0. 6-8 Concession/flower/t-shirt salespeople (all but concessions arrive 1 hour early)
   • Right before intermission, go to sales tables outside auditorium to sell. You will miss approximately 5 minutes of the show after intermission while you pack up.
0. Six Ushers (arrive 45 minutes before show, you will not miss any of the show)
   • Take up tickets at door, don’t let non-patrons sit in reserved seating
0. 2-3 Broadway show party helpers (Pick one or more days. You won’t miss any of the show)
   • Fri and Sat arrive by 5:30 to help party chair
   • Sun arrive by 1:30 to help party chair
0. 2-4 people for costume check-in/check-out (arrive 1 hr before show and/or stay 30 min after)
   • Check-off list as students take/return their costumes; you won’t miss any of the show!
0. Two dressing room monitors (arrive 30-45 minutes early, stay downstairs through entire show)
   • You will receive a free ticket for another night since you will be downstairs 100% of time
   • Main goal is to make sure guys don't go in girl's dressing room and vice versa. 
   • Ensure concession chairs provide iced-down cooler of generic water for cast during show.
   • If possible, please ask students to use trashcan and check out condition of bathroom.
   • If you can bring any, cast really appreciates small non-salty snacks.
0. Friday night meal payment collection and/or delivery for Broadway show rehearsals
   • Arrive at rehearsal before 4:00 and collect $3 per student when student director calls roll. Make sure you announce that only students who pay can eat.
   • After collecting money, go to restaurant you’ve preselected and place the order to be picked up around 6:45
   • Pay for meals
   • Make sure somebody is picking up meals at 6:45, or you could be doing it yourself
   • Deliver meals to rehearsal, getting student volunteers to help you carry in and clean up. Make sure you announce loudly that only students who paid can eat. Monitor the line.
0. Volunteer Coordinator
   • E-mail/phone cast parents with volunteer chart and ensure that all duties are filled
0. Fundraising Coordinator
   • Coordinate non-cheesecake fundraisers, ensuring that they do not require much upfront capital and that they are practical and easy to find volunteers for. Mr. Dove is not involved in these fundraisers (only the cheesecakes).
0. As many parents as possible should contribute individually wrapped baked goods each night of the Broadway shows. The Coke products will also be sold

Fundraising

Fundraisers with a percentage of money going into individual student accounts include selling cheesecakes, bricks, playbill ads, and sponsorships. The only fundraiser Mr. Dove is involved in includes cheesecakes. The choral boosters completely handle the others.

• Cheesecake Fundraiser: Student credit (40% of sales)
• Bricks: Student credit ($18/$50 brick & $25/$75 brick)
• Playbill ads: Student credit (10%)
• Corporate Sponsors: Student credit ($50/$500 sponsor, $100/$1000 sponsor, $150/$1500 sponsor)

Fundraisers with a percentage of money going into the general choral booster account include patron memberships, Broadway show parties, ticket sales, sales during intermission at shows, ornaments, goodshop.com, bricks, playbill ads, DVDs, and sponsorships. Other fundraisers may vary from year to year depending on choral booster leadership. General fundraising money pays for such things as competition fees, backdrops, microphones, music, body mics, All-State tryouts, royalties, stage props, sound/lighting, posters, soundboards, and more.

Mr. Dove spreads the Spring Break concert payments out over several months so the money is not due all at once.